Board Meeting Minutes

Meeting Minutes 3/5/18

In attendance:

 

President-Kristin Spang

Vice President-Mike Medaska

Treasurer-Amanda Hildenbrand

Fields and Equipment- Bill Horvath

Financial Consultant- Joe Russo

 

Fundraising:

Steel Soccer ticket fundraiser

Tocci’s pancake breakfast

Bring on a fundraising person

 

Photos:

Kaboly Photography proposal

New teams possible for 2018:

  • u9 girls
  • u9 boys
  • u11 girls

Fields:

  • Communicating with the City of Bethlehem
  • Hanover and Asa Packer proposals
  • Moravian fields proposal
  • Hanover field rental
  • Practice schedule created when fields are finalized

LVYSL:

Back to divisions

Tryouts:

  • May 12th and 13th
  • One call back
  • Bill is creating registrations for following teams:

Tryout teams:

U9 boys and girls-Find coaches

U10 boys- possibly Ryan Dunn

U11 girls- Aaron Pearl

U11 boys- Gabe Maldonado

U12 girls- Kristin Spang

U13 boys- Bill Horvath

U14 boys- Ken

U15 boys- Erik

U17 boys-Shane

Team Fees:

400/team

Uniforms

Merchandise follow up:

Website will be launched soon

Flyers to schools-Mike Medaska

Uprinting.com:

5x7=259.00 for 5,0000

 

 

Magnets:

Kristin and Mike

Getting estimate

What do we want them to look like?

Goals and equipment need moved:

Township will help-40/hour, 2 hour minimum

 

Financials:

47,000.00 in account

Subsidise teams next year- help with indoor seasons and tournaments

Possible rent city fields

EPYSA meeting discussion:

Kristin, Bill, and Mike were unable to make the meeting

 

Coaching requirements and pay-voted yes on these conditions:

Head coaches non parent- Minimum of 3000

Parent head coaches- minimum of 500 and reimbursement

Parent assistant coaches-1 per team-Reimbursement for registration costs only

Board members- 500 pay at the end of the Spring 2018 season

Coaching requirements:

Parent with minimal to no coaching experience and/or missing other requirements listed on full pay coaches rubric; grassroots license required:

Reimbursement equal to fee for one child.  If a reimbursement is already being given due to another position being held this position will be paid $400.00 or equivalent to club fee.

Parent with coaching experience and/or high level of playing experience, as well as, meet requirements listed on coaching rubric; minimum grassroots license:

Reimbursement equal to fee for one child+500.  If a reimbursement is already being given due to another position being held, this position will be paid club fee amount + $500.00.

Non parent coach with coaching experience and/or high level of playing experience, as well as, meet requirements listed on coaching rubric:

Pay $3,000.00

Assistant coaches-Limit one per team

Reimbursement equal to fee for one child.  If a reimbursement is already being given due to another position being held, this position will be paid $400 or equivalent to club fee.

 

Coaches are expected to:

  • Coach all three seasons including indoor league play or training and a tournament.
  • Play in one tournament per year (preferably Columbus day)
  • Field the most competitive team by choosing the players with the best skills, attitude, and coach ability.
  • Follow board advisement on player selection when given.
  • Be at Field set-up and Breakdown or find a parent to replace you
  • Find a parent to volunteer on one of our committees or volunteer themselves
  • Be licensed at grassroot level (equal to E and F old license) and/or NSCAA age group appropriate license.
  • Complete criminal history check
  • Complete child abuse clearance
  • FBI fingerprint check if coach has not lived in the state for 10
  • We will reimburse her for the costs and she has to forward the proof once she starts and receives the clearance.
  • Heads up concussion training
  • EPYSA Risk Management
  • Provide lesson plans and rationale for practice sessions and games in deemed necessary by Board of Directors

*E and F are now grassroots and cover 4v4 to 11v11 field play.  The next license is the D license.

*NSCAA 7v7/9v9 license which is the old NSCAA level 5

*NSCAA 11v11 is equivalent to the old NSCAA level 6

 

Coaching Rubric for full pay:

Must have a minimum of a Grassroots license or 9v9 NSCAA license (equivalent to old level 5) or 11v11 NSCAA license (equivalent to old level 6) dependant on team.

At least one of the following:

3+ years of coaching experience, preferably high school level or above coaching experience

College level soccer player

Minimum of 3 years of travel club coaching experience

 

Reimbursement policy

*Reimbursements will always be given before any payment.

Everyone pays for their children’s club fees upfront.  If every board member, assistant coach (limit one per team), and positions within the club offering  reimbursement compensation complete all their duties as seen fit by the Board of Directors, they will get reimbursed  for the amount of one child after the three seasons are played. If they do not fulfill the duties required for all 3 seasons then a % of the reimbursement will be paid.

Coaches and other paid positions in the club that offer less than reimbursement amount (ie. Meeting representative)  will be paid out at the end of the three seasons once all duties and requirements are fulfilled as seen fit by the Board of Directors.

*Non-Parent coaches and trainers will be paid 1/3 of of the salary after each season is complete barring that all duties and requirements have been fulfilled as seen fit by the Board of Directors.

 

Payment Clarification:

Persons holding more than one position in the club will first be reimbursed for one child and then paid for the remaining amount earned for said positions.

All reimbursement and payment will be approved by the Board of Directors after confirming that all outlined duties and requirements have been met.

 

 

 

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